Swiss Wine India - Delhi and Mumbai Live Music Production Brief
Working document for Yohann, Eliane and TEPA.swiss
Events: 14 November 2026 (Delhi) and 17 November 2026 (Mumbai)
Status: Working approval framework. Costs and production items marked as open must be confirmed before booking.
1. Purpose
This brief records the discussion and separates confirmed decisions, working estimates and open actions. It is intended to align the artists, TEPA.swiss and the production team before a final contract and budget are issued.
2. Event overview
| Event | Date and venue | Audience / timing | Current plan |
|---|---|---|---|
| Delhi Embassy reception | Saturday, 14 November 2026 Swiss Embassy, New Delhi | Approx. 150 guests Reception from 18:30; guests out by approximately 22:15-22:30 | Background music during arrival, then approximately 2-2.25 hours of active performance after the welcome speech. |
| Mumbai reception | Tuesday, 17 November 2026 Koko, Lower Parel (confirm with Keenan Tham) | Approx. 70 guests Exact performance timing open | Likely no separate stage required; venue and technical setup must be inspected. |
3. Artistic concept
- Music must work both for attentive listening and for networking.
- The sound should create positive energy without overpowering conversation.
- Indian musical elements may be incorporated.
- Yannick may record material in both cities for a future music video. Recording, ownership and usage rights still require written agreement.
4. Artist lineup and fee calculation
Working fee discussed: INR 40,000 per musician per show.
| Scenario | Calculation | Artist fee | Status |
|---|---|---|---|
| Base working scenario | 2 musicians x 2 shows x INR 40,000 | INR 160,000 | Working confirmation in the call |
| Three musicians | 3 musicians x 2 shows x INR 40,000 | INR 240,000 | Not confirmed |
| Additional third musician | 1 musician x 2 shows x INR 40,000 | +INR 80,000 | Incremental estimate |
Lineup clarification required: The call refers both to two musicians and to two additional musicians apart from Eliane.
5. Cost framework
| Cost component | Working estimate from discussion | Included in INR 160,000 artist fee? |
|---|---|---|
| Artist performance | INR 160,000 for the base two-musician scenario | Yes |
| Basic equipment reference | INR 15,000-20,000 | No |
| Expanded sound setup | INR 25,000-30,000 | No |
| Sound engineer | Approximately INR 20,000-30,000 | No |
| Sound plus engineer working allowance | Approximately INR 50,000; or broader INR 140,000 | No |
| Flights, hotel, local transport and meals | Open; Delhi only was clearly identified as additional | No |
| Delhi stage and production management | Open | No |
Illustrative budget scenarios - not final quotations
Assuming the sound estimate is per event:
- Base plus basic sound: INR 160,000 + (2 x INR 15,000-20,000) = INR 190,000-200,000, before travel, hotel, stage and taxes.
- Base plus full sound and engineer: INR 160,000 + (2 x INR 45,000-60,000) = INR 250,000-280,000, before travel, hotel, stage and taxes.
- Three musicians plus full sound and engineer: INR 240,000 + (2 x INR 45,000-60,000) = INR 330,000-360,000, before travel, hotel, stage and taxes.
6. Travel, accommodation and rehearsal
- Travel and accommodation are not included in the artist fee.
- Yohann indicated that a minimum three-star hotel is acceptable.
- Delhi accommodation near Taj Mansingh or the Embassy should be investigated.
- If Eliane arrives in Delhi, Yohann and the other musicians may arrive on 13 November for rehearsal and the 14 November performance.
- A rehearsal room and an Innova or similar vehicle may be required for musicians and equipment.
- Eliane's travel route and whether her ticket can be changed remain open.
- Food and local Delhi expenses were described as minor but are not yet budgeted.
7. Technical and production requirements
| Requirement | Delhi | Mumbai | Owner / next step |
|---|---|---|---|
| Stage | Likely required | May not be required; inspect Koko | Embassy / event planner / TEPA |
| Sound system | Required | Required | Event planner and sound engineer |
| Soundcheck | Must be scheduled and supervised | Must be scheduled and supervised | Flow manager |
| Technical rider | Yohann and Eliane to provide | Yohann and Eliane to provide | Artists |
| Production lead | Not yet assigned | Not yet assigned | Confirm Imran/Fahim Chaiwala or another event company |
8. Contract, tax and payment
- A written artist and production agreement is required.
- The contract should define lineup, performance duration, fees, travel, hotel, equipment, rehearsals, cancellation, replacement musicians and payment milestones.
- Recording and future music-video rights must be included separately.
- GST and payment-currency treatment was not resolved in the call and must be verified by an Indian tax adviser.
- Sponsorship by Swiss and others was discussed but is not secured and must not be treated as confirmed funding.
9. Decisions required from Yohann and Eliane
- Confirm the exact artist lineup,
- Confirm whether the INR 160,000 figure covers both events and which artists it covers.
- Confirm performance duration and soundcheck requirements for each venue.
- Send technical riders and equipment requirements.
- Confirm travel route, arrival city, rehearsal needs and accommodation requirements.
- Confirm Koko venue details, sound system and performance area with Keenan Tham.
- Agree recording, photography and music-video usage rights.
- Review and sign the final contract.
10. Actions and deadlines
| Timing | Action | Responsible |
|---|---|---|
| Immediately | Confirm lineup, artist fee scope, technical riders and travel assumptions. | Yohann, Eliane, TEPA |
| Before 15 October | Approve Delhi stage, sound, sound engineer, flow manager and production supplier. | TEPA / event planner / Embassy |
| Before travel | Book flights, hotel, rehearsal room and local transport. | TEPA with artist input |
| 13 November | Potential Delhi arrival, rehearsal and technical preparation. | Artists / production team |
| 14 November | Delhi Embassy reception. | All parties |
| 17 November | Mumbai Koko reception. | All parties |
11. Final approval position
not a complete production release.
Current reliable planning base: INR 160,000 artist fee plus flights, accommodation, sound, stage, production management, transport, meals and applicable taxes.