Embassy Reception 14.11.2026 - Swiss Wine India

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Stakeholders

1. Purpose

This page defines the current, agreed planning position for the Swiss Wine India Mission 2026 Embassy Reception in New Delhi — the diplomatic and cultural opening of the Mission ahead of the commercial programme at ProWine Mumbai (18–19 November 2026).

It is the single working reference for the Embassy and TEPA/Swintra going forward. Once the Embassy signs off on this document, this page becomes the fixed basis for execution planning.

2. Scope

This page applies to planning, coordination and execution of the Embassy Reception across:

• Swiss Embassy, New Delhi
• TEPA.swiss
• Swintra Ventures Pvt. Ltd. / Swiss Wine India
• Swiss producers (wine contribution)
• Swiss Wine Promotion / Swiss Wine India
• Switzerland Tourism
• Swiss Business Hub India

3. Core Event Parameters

4. Rationale for Saturday, 14 November 2026

• The Swiss winemakers are expected to arrive in Delhi on Friday evening, 13 November 2026.
• A Saturday evening reception provides a stronger official opening moment than a Sunday event and may reduce operational concerns associated with Sunday staffing and residence operations.
• The timing preserves the logic of a diplomatic and cultural precursor before the ProWine Mumbai programme on 18–19 November 2026.

5. Venue & Capacity Decision

Scenario - assumed a straightforward outdoor lawn reception for 150. Two factors change that: 

(a) mid-November Delhi air quality one week after Diwali makes an outdoor-only plan risky, and 

(b) a fully indoor 150 is operationally tight once wine stations, raclette, buffet, music and circulation are accounted for.

6. Event Concept & Running Order

Format: No seated dinner. Guests circulate between wine stations, the Swiss Table / raclette station, buffet elements and networking areas. Music runs continuously as atmosphere, with one curated highlight inbetween.

7. Culinary & Beverage Model

8. Cultural Programme - Music

Eliane Amherd and accompanying musicians provide continuous live Swiss-Indian music throughout the reception, supporting the flow of tasting, networking and dining, with one curated 12–15 minute highlight segment as the stronger cultural moment. Deliberately not a concert format — this is both a programming choice and a governance/perception safeguard.

9. Governance, Roles & Communication

Full responsibility matrix:

10. Budget & Contribution Framework

10.1 Planning assumptions

10.2 Cash cost framework

10.3 Contribution model

11. Logistics & Technical Requirements

11.1 Wine, cheese and event material logistics

A smaller, separate quantity of wine, cheese and event material is required for the Delhi Embassy reception, distinct from the main commercial ProWine Mumbai shipment.

12. Embassy Decision Checklist

1. Confirm the Embassy/Residence can host the refined reception format
2. Choose venue/capacity mode: RECOMMENDED Scenario B (hybrid, up to 150), with Scenario A (indoor 100) as fallback
3. Confirm that fully indoor 150 (Scenario D) is not assumed unless Embassy site capacity proves it workable
4. Confirm the lawn/outdoor area can accommodate tasting stations, raclette stations and a small performance setup
5. Approve the reception-led format: wine stations, Swiss Table/raclette, buffet, continuous live music with one short highlight
6. Confirm Embassy guest-list governance and nominate one operational point of contact
7. Confirm whether Embassy logistics/quota may be used for the ~56 wine bottles for Embassy-hosted consumption
8. Clarify Embassy in-kind contribution: venue only, or venue plus catering/buffet/aperitif support
9. Share Code of Conduct /  contractual documents for signature

Draft decision language for the Ambassador:

"Approved to proceed on a hybrid 150-person planning basis, subject to final Embassy site plan, AQI contingency, guest-list governance, logistics protocol and technical clearance. Fully indoor planning should be capped at approximately 100 total people unless site capacity confirms otherwise.for 

Embassy Images